Privacy Policy

1. Introduction

This Privacy Policy explains how we collect, use, and protect your personal data when you use this website.

This website is operated by The Gallants (“we”, “us”, “our”).

We are committed to protecting your privacy and handling your personal data transparently and securely.

2. What Data We Collect

We may collect and process the following types of personal data:

Information you provide directly:

• Name
• Email address
• Phone number
• Event details (date, location, type of event, requirements)

Automatically collected data:

• IP address
• Browser type and device information
• Pages visited and time spent on the website

3. How We Use Your Data

We use your personal data to:

• Respond to enquiries and booking requests
• Communicate with you about your event
• Provide and manage our services
• Improve our website and user experience
• Comply with legal obligations

We do not sell your personal data.

4. Legal Basis for Processing (UK GDPR)

We process your data under the following lawful bases:

• Consent – when you submit an enquiry form
• Contract – to fulfil booking agreements
• Legitimate interests – to improve services and communication
• Legal obligation – where required by law

5. Data Sharing

We may share your data with:

• Service providers (e.g. email platforms, website hosting)
• Event-related partners (only where necessary for your booking)
• Legal or regulatory authorities if required

All third parties are required to respect the security of your data.

6. Data Retention

We retain your data only as long as necessary:

• Enquiries: up to 12–24 months
• Booking-related data: up to 6 years (for legal/accounting purposes)

7. Cookies

We may use cookies to:

• Analyse website traffic
• Improve functionality
• Enhance user experience

You can control cookies via your browser settings.

8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Lodge a complaint with a supervisory authority (e.g. Information Commissioner’s Office)

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from:

• Unauthorised access
• Loss or misuse
• Disclosure

10. International Transfers

If your data is transferred outside the UK/EEA, we ensure appropriate safeguards are in place (e.g. standard contractual clauses).

11. Third-Party Links

Our website may contain links to third-party websites.
We are not responsible for their privacy practices.

12. Changes to This Policy

We may update this Privacy Policy from time to time.
Updates will be posted on this page with a revised effective date.

13. Contact

If you have any questions about this Privacy Policy or your data:

• Email: thegallantsjazz@gmail.com
• Phone: +1 (347) 270-6214